Administration Officers - 5 Positions

Description

We are looking for five Administrative Officers, to be responsible for providing administrative support to our organization. Their duties include organizing company records, overseeing department budgets and maintaining inventory of office supplies. **Administrative Officer duties and responsibilities** Administrative Officers manage the daily tasks of a company or organization by providing administrative and clerical support. The duties and responsibilities of an Administrative Officer typically include: Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times Occasionally traveling off-site to deliver reports or files to other departments Ensuring the confidentiality and security of files and filing systems Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information Operating copy equipment, fax machines, printers or other equipment necessary **Administrative Officer skills and qualifications** An Administrative Officer should have the following skills and qualifications to be successful in their role: Bachelor’s Degree in in Business Management/Administration, Commerce, Procurement Management, or related field with 1-6 years of administration/ management experience, also knowledge and expert understanding of administrative policies, procedures, and practices Experience in procurement, cost accounting and a profound knowledge of materials management. Proven ability and skills to closely administer and manage work programs Ability to provide quality support services to the office Demonstrated success in managing complex procurement context. Excellent organizational skills and problem-solving skills. Strong interpersonal skills and interaction capabilities with all staff levels of the organization to resolve problem situations with tact and diplomacy. Demonstrated supervisory skills and leadership skills in supporting a team. Demonstrated effective negotiation skills. Computer literacy in Microsoft Office software, especially in Word & Excel. Commitment to the highest ethical and professional standards Demonstrated excellent fluency in verbal and written English and Kiswahili. Ability to function in a team environment Remuneration will be in line with the set procedures of the organizations which consider the experience and qualifications of the candidate (USD 30,000-40,000/annum)