06.06.2022Tanzania, Dar Es Salaam

Front desk and office admonistrator

Negotiable

Details

Salary Range (Tsh)
500001-1000000
Contact Method
email
Business/Employer name
Private firm
Application deadline
2022-06-30
Job level
mid-level

Description

**OVERVIEW** We are in search of a front desk office administrator responsible for overseeing daily front desk and administrative duties. **JOB DESCRIPTION** • Scheduling and confirming appointments, meetings, and events. • Welcoming and assisting visitors, clients, staff members in a friendly and professional manner. • Handling inquiries and sorting correspondence. • Copying, scanning, and filing documents. • Keep front desk tidy and presentable with all necessary material (pens, forms, paper, Flowers, etc.) • answer visitor’s questions and address complaints • Answer all incoming calls and redirect them or keep messages • Informing line managers on personal guests/visitors of staff coming during office timings. • Ensuring each visitor has been asked if they have prior appointments. • Receive letters, packages, etc. and distribute them • Drafting Adhoc correspondences. • Take up other duties as assigned (travel arrangements, schedules, etc.) performing other administrative tasks, if required. • Ensuring hygiene in bathrooms and they are cleaned every two hours by housekeepers • Preparing and forecasting admin budgets for various departments • Monitoring and supervising drivers, housemaids, and messengers • Maintaining visitor’s logbooks, in and out of office items • Reviewing and updating logs of the fixed assets • Procurement management • Reporting improper dressing of staff to HR Manager and line managers • Processing business bids and tenders (Admin related part of it) • Built developed and implemented a business continuity plan as a sustainable process to ensure the business is not impacted in case of any unforeseen circumstances. • Periodic reviewing the business continuity plan by Conducting simulation drills for testing purposes • Scrutinizing, enquiring, and negotiating with suppliers to have favorable terms on the contracts • Overseeing and managing vehicle fleet, parking issues, reviewing Bolt invoices, and Logistic management. • Forecasting and preparation of operational and administrative budget • Ensuring upkeep of office providing for a working environment that is comfortable with all staff • Oversee and coordinate fixing and repair of any damages that occur at the office. • Forecast and project all required resources for running of the office and oversee procurement of all resources (Kitchen supplies, Stationeries, electronic equipment’s and computers, etc • Oversee day-to-day tasks including but not limited to: running water, electricity, power generator functioning and security are attended to • Ensure to keep the company compliant with new government regulations for applying new licensing and timely renewal of all compliance-related documents and certificates viz OSHA, Heath and Safety certificates, Fire and safety certificates, Business license, BRELA filing, PO Box renewal, Keeping a tab on Software licensing renewal • Oversee management of support staff and administrative team. • Ensure a safe working environment by liaising with a security company. • Put in place guidelines to curb office thefts, disappearances, or loss of personal and company items. • Ensuring management of housing of Expat staff. **SKILLS AND QUALIFICATIONS.** • High school diploma or certificate. • Bachelor’s degree is an added advantage. • At least two years of training or experience in customer service and office work. • must-have reception duty experience and call centre experience • Computer proficiency. • Strong verbal and written communication skills. • Ability to work independently For candidates that meet the requirements mentioned above and more. Kindly share your CV and cover letter (in PDF format) to the mail provided

Axia HR Advisory & Recruitment

Member since 2022.
xxx xxx xxx xxx

User

Location

Dar Es Salaam